How To Take This Class

Course Overview

In this Microsoft Access 2016 Training course, students will learn how to use Access 2016 to create databases to store and manage data. Students will see how to create tables, design forms for data input and create reports to summarize data. Students will also learn how to create queries to join, filter, and sort data. Finally, students will see how to share data across other applications, including Excel.

Course Prerequisites

No prerequisites

Course Audience

This course is designed for students with little to no experience in using Microsoft Access who want to learn more about creating and managing databases in Access 2016.

What You'll Learn

Upon successful completion of this course, students will be able to: After successfully completing this course, students will be able to:
  • Start Access, open Access databases and identify components of the Access window.
  • Plan and create a database; use Datasheet view and Design view; create, modify, and work in tables; and set the primary key for a table.
  • Modify a table’s design; use the Attachment data type; find and replace values; and sort, filter, and delete records.
  • Set field properties; create input masks; and set validation rules.
  • Create queries, and sort and filter the results; modify queries; and perform operations in queries.
  • Create, modify, and print reports; and add summary fields to a report.
  • Normalize tables, analyze tables, and view object dependencies; set table relationships; implement referential integrity between related tables; and set cascading deletes and updates.
  • Create lookup fields and multi-valued fields; modify lookup field properties; and use a subdatasheet to add data to related tables.
  • Create join queries; create crosstab queries; use parameters in queries to prompt users for input; create calculated fields in a query; and use queries to view summarized and grouped data.
  • Add headers and footers in a report; use functions to add calculated values in a report; print database objects and database documents; and create labels; create and use subreports

Course Duration

2 Days

Course Outline

  1. Getting Started with Access
    • Orientation to Microsoft Access
      • Microsoft Access 2016
      • Access Files
      • Opening Databases
      • Access Web Apps
      • The Access 2016 Application Window
      • Tables
      • Forms and Views
      • Queries
      • Reports
      • The Ribbon Interface
    • Create a Simple Access Database
      • Database Templates
      • Web App Templates
      • Save Options
      • Field Definition
      • Methods to Create a Form
      • Form Object Views
      • Form Sections
      • Modifying Existing Forms
      • Saving Forms
      • Deleting Forms
      • Access Web App Views
    • Get Help in Microsoft Access
      • Using Tell Me
      • Accessing Advanced Help Options
  2. Working with Table Data
    • Modify Table Data
      • AutoCorrect
      • Commit, Save, and Undo
      • Quick Search
      • The Find and Replace Dialog Box
      • Datasheet Totals
    • Work with Records
      • Adding New Records
      • Updating Records with a Query
      • Append Queries
      • Navigating Through Records
      • Printing Records
    • Sort and Filter Records
      • The Sort Feature
      • The Filter Feature
      • Filter Commands
      • The Group Feature
    • Create Lookups
      • Lookup Fields
      • The Property Sheet Pane
  3. Querying a Database
    • Join Data from Different Tables in a Query
      • Query Views
      • The Simple Query Wizard
      • Types of Queries
      • The Run Command
      • Query Design
      • Saving Queries
      • Deleting Queries
      • Renaming Queries
    • Sort and Filter Data in a Query
      • Query Criteria
      • Comparison Operators
      • Logical Operators
      • Sorting Query Results
      • Grouping Query Results
      • Formatting Query Fields
      • The Zoom Dialog Box
    • Perform Calculations in a Query
      • Arithmetic Operators
      • Adding Calculated Fields
      • Adding Conditional Logic
  4. Creating Advanced Queries
    • Create Parameter Queries
      • Parameter Queries
      • Wildcards in a Parameter Query
      • The Ampersand Operator
    • Create Find Duplicate and Find Unmatched Queries
      • The Find Duplicates Query Wizard
      • The Find Unmatched Query Wizard
    • Summarize Data
      • Crosstab Queries
      • Multiple Table Queries
  5. Generating Reports
    • Create a Report
      • Report Creation Tools
      • Using Application Parts to Create Reports
      • Report Views
      • The Report Wizard
      • Saving a Report
      • Modifying an Existing Report
      • Deleting a Report
    • Add Controls to a Report
      • Report Sections
      • Adding Controls
      • Modifying Control Properties
      • Managing Labels
      • Inserting Images
    • Enhance the Appearance of a Report
      • Galleries
      • Themes
    • Prepare a Report for Print
      • Adding a Header or Footer
      • Inserting Page Numbers
      • Page Setup Options
      • The Print Preview Tab
  6. Designing a Relational Database
    • Relational Database Design
      • Relational Databases
      • The Relational Database Design Process
      • The Statement of Purpose
      • Existing Data
      • Guidelines for Determining Fields
      • Business Rules
      • Guidelines for Grouping Fields into Tables
      • Primary Keys
      • Foreign Keys
      • Composite Keys
      • Table Relationships
    • Create a Table
      • Table Creation Options
      • Importing Tables from Other Databases
      • Creating Tables with Templates
      • Table Views
      • Data Types
      • Inserting Fields
      • Quick Start Fields
      • Deleting Fields
      • Calendar for Picking Dates
      • The Lookup Wizard
      • The Table Properties Dialog Box
    • Modify a Table and Fields
      • Renaming a Table
      • Changing Field Captions
      • Changing Field Sizes
      • Configuring Fields to Auto-Increment
      • Setting the Default Value for a Field
    • Create Table Relationships
      • The Relationships Window
      • Referential Integrity
      • Guidelines for Enforcing Referential Integrity
      • The Edit Relationships Dialog Box
      • Join Lines
      • Relationship Report
  7. Joining Tables
    • Create Query Joins
      • Query Joins
      • Inner Joins
      • Outer Joins
      • The Join Properties Dialog Box
    • Join Tables That Have No Common Fields
      • Joining Tables with No Common Fields
    • Relate Data within a Table
      • Self-Joins
      • The Alias Property
    • Work with Subdatasheets
      • Subdatasheets
    • Create Subqueries
      • Subqueries
  8. Organizing a Database for Efficiency
    • Data Normalization
      • First Normal Form
      • Second Normal Form
      • Third Normal Form
      • Denormalization
      • The Table Analyzer Wizard
    • Create a Junction Table
      • Many-to-Many Relationships
      • Junction Tables
  9. Sharing Data Across Applications
    • Import Data into Access
      • Data Importing
      • The Get External Data Wizard
      • Delimiters
    • Export Data to Text File Formats
      • Data Exporting
    • Export Access Data to Excel
      • Exporting Access Data to Excel
    • Create a Mail Merge
      • The Microsoft Word Mail Merge Wizard
      • Merge Fields
      • The Mail Merge Task Pane
  10. Advanced Reporting
    • Organize Report Information
      • Report Design Elements
      • Report Design Tools
      • The Group, Sort, and Total Pane
      • The Field List Pane
      • Adding a Background Image to a Report
    • Format Reports
      • Report Format Tools
      • Report Control Properties
      • Report Pagination
    • Include Charts in a Report
      • Data Bars
      • Charts
    • Add a Calculated Field to a Report
      • Calculated Fields
    • Add a Subreport to an Existing Report
      • Subreports
  11. Additional Reporting Options
    • Create a Mailing Label Report
      • The Label Wizard
    • Publish a Report as PDF
      • Publishing a Report as PDF

What Students Receive

Each student will receive:
  • A printed courseware manual with examples and hands-on exercises for use during and after class.
  • A PC headset for communicating with your instructor and fellow students during your Microsoft Access 2016 Training Class
  • A course completion certificate upon successful completion of your Microsoft Access 2016 Training course
  • Six months of post-class live, online chat support from a Microsoft Access Instructor